PERSONAL DATA PROTECTION POLICY APPLIED BY MUŞAT & PARTNERS LAW OFFICE
The protection of your personal data is an important aspect of our business and, in this respect, we are committed to guarantee you a high level of transparency and confidentiality. We act with the utmost diligence in the application of the provisions of the General Data Protection Regulation 2016/679/EU on the protection of individuals with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (“GDPR”), as well as of other provisions of national legislation on the protection of personal data.
The European Commission has defined personal data as any information relating to an identified or identifiable individual. Different pieces of information which, when collected, may lead to the identification of a certain person, also constitute personal data.
Personal data that has been de-identified, encrypted or pseudonymized, but can be used to re-identify a person remains personal data and falls within the scope the GDPR.
Personal data that has been rendered anonymous in such a way that the individual is not or no longer identifiable is no longer considered personal data. For data to be truly anonymized, the anonymization must be irreversible.
Personal data are, for example: first name and surname; home address; an email address, such as firstname.lastname@example.org; an identity card number; location data (for example, the location data function on a mobile phone); an internet protocol (IP) address; a cookie identifier; the advertising identifier of your phone; data held by a hospital or doctor, which could be a symbol that uniquely identifies a person.
The personal data processing policy applies in all relations that Muşat & Partners Law Firm maintains with the office’s clients and with its business partners or with any other person with whom it enters into a relationship of collaboration, cooperation or association. Furthermore, this personal data processing policy applies to data collected via the website www.avocat-musat.ro, but also to other data collected via the email service or during events organized by or in collaboration with Muşat & Partners Law Office.
Personal data processed by Muşat & Partners Law Office
Depending on the legal relationship and the relationship with you, we may process different types of personal data. This information may include: your first and last name, job title, postal address, including home address, if you have provided it to us, business address, phone number, mobile phone number, fax number and email address.
If you are a client of Muşat & Partners Law Office, the categories of data processed may also include information on any legal problem, dispute or your status in a dispute, its purpose, as well as any other information that we have learned to fulfill the mandate given to us. Such data may include data on trade union membership, health data, data on your political opinions, data on convictions and criminal offences, or any other such data.
We also keep a record of the interactions that Muşat & Partners Law Office has with you and we process this data in order to provide high quality legal services that meet your needs.
Legal basis for the processing of your personal data
Your interaction with Muşat & Partners Law Office is assessed with the utmost diligence on our part, transparency and confidentiality being a priority of high importance to us. Your personal data are processed by Muşat & Partners Law Office taking into account the current relations between the parties. Thus, in full compliance with the General Data Protection Regulation 2016/679/EU on the protection of individuals with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC on the processing of personal data, the basis for processing may be represented by:
a) your consent to the processing of personal data for one or more specific purposes;
b) the need for processing to perform a contract to which you are a party or to take action at your request before entering into a contract;
c) the need for processing in order to fulfill a legal obligation incumbent upon us as a data controller;
d) the need for processing to protect your vital interests or those of another natural person;
e) the need for processing in order to perform a task carried out in the public interest or in the exercise of official authority vested in us as data controller;
f) the need for processing for the legitimate interests pursued by Muşat & Partners Law Office or a third party, unless your interests or fundamental rights and freedoms prevail, which requires the protection of personal data, in particular when the data subject is a child.
Purpose of personal data processing by Muşat & Partners Law Firm
Your personal data will only be processed for legitimate purposes. In this respect, we will process personal data for the following purposes:
– to provide the requested legal services in full compliance with Law no. 51/1995 for the organization and practice of the profession of lawyer, with the Statutes of the profession of lawyer, with the Code of Ethics of Lawyers of the European Union, as well as with the other regulatory acts applicable to the practice of the profession of lawyer;
– to manage the contractual relations with you, as customer, partner, collaborator etc., for the improvement of the services we offer you and for the assessment of your degree of satisfaction regarding our services;
– to fulfill a legal obligation required by national law and to comply with court decisions;
– to manage security and access to our head office, to manage the security of computer systems to prevent the theft of information or data pertaining to clients, partners, employees or any other person with whom the Muşat & Partners Law Office has interacted.
Provision of personal data:
In order to ensure compliance with our obligations in accordance with the law and existing contractual relationships, but also to guarantee high quality services, please provide us with the personal data requested by Muşat & Partners Law Office in the manner and within the timeframe requested set for this purpose.
Disclosure of personal data:
We will not disclose your personal data to third parties, but we may disclose your details to the affiliates of Muşat & Partners Law Office and/or to the courts or other administrative and jurisdictional authorities to ensure the proper management of existing legal relationships, if this is necessary and represents your interests.
In this respect, please be advised that we use various services from external or internal service providers (“persons authorized by the data controller”). We will only access those services that provide adequate guarantees for the protection of your personal data. Please find below a list of the services we access and the categories of data provided to them:
1. SMTP services (communication via email) – email address;
2. Newsletter services – email address, surname, first name, phone number;
3. Invoicing services – surname, first name, email address, phone number, address, identification data entered in the identity card;
4. Courier/mail services – surname, first name, email address, phone number, address;
5. Texting services – phone number;
6. Feedback services – surname, first name, email address;
7. Accounting services – surname, first name, address, personal identification number, series and number of the identity card.
a) The right to be informed about how personal data will be used;
b) The right of access to personal data;
c) The right to correct the data if they are erroneous or incomplete;
d) The right to be deleted or the so-called right to be forgotten from further communication or processing;
e) The right to restrict the processing of data beyond their mere storage;
f) The right to transfer data in order to be available to persons as they wish to use them on other platforms or in other services;
g) The right to object to the use of data in marketing campaigns;
h) The right not to be subject to a decision based exclusively on automatic processing, including the creation of profiles, which produces legal effects concerning the data subject or similarly affects him/her to a significant extent.
Duration of personal data processing:
Your personal data will be kept for as long as necessary in order to fulfill our obligations under the legal relationship between you and Muşat & Partners Law Office. These data will be retained, in certain situations, after the end of the legal relationship as well, to ensure the fulfillment of the purposes set out above, in accordance with our internal policies and legal obligations.
Updating your personal data:
In case of changes regarding your personal data, please inform us of these changes either by coming in person to our main office located at Str. Take Ionescu, No. 25, Apt. 1, city of Timişoara, county of Timiş or to our additional office located at Bld. Unirii, Nr. 69, Bl. G2B, Et. 6, Apt. 17, 3rd District, Bucharest or by sending an email to email@example.com.
We assume no liability for any loss resulting from the non-compliance of the personal data you have provided to Muşat & Partners Law Office.
Also, for any further information regarding your rights, for their exercise, as well as for the withdrawal of the consent regarding the processing of personal data, we are at your disposal at our main office located at Str. Take Ionescu, No. 25, Apt. 1, city of Timişoara, county of Timiş or at our additional office located at Bld. Unirii, Nr. 69, Bl. G2B, Et. 6, Apt. 17, 3rd District, Bucharest, or at the following email firstname.lastname@example.org.
We reserve the right to periodically update and modify the personal data protection policy, with any changes taking effect within 10 days from the date of publication of the new version on the Office’s website, www.avocat-musat.ro.